This Privacy Policy describes how mdminnesota (“we,” “our,” or “us”) collects, uses, shares, and protects the personal information you provide through our website and services. It applies to all users and explains our data handling practices. Please review it carefully.

Information We Collect

We collect information you voluntarily submit to obtain medical certification in accordance with applicable state guidelines. This may include personal and health-related information such as:

• Full name

• Contact information (email, phone number)

• Residential address

• Date of birth

• Medical history and qualifying health conditions

• Physician and healthcare-related details

We collect this information through online forms, phone calls, and encrypted chat or messaging services. Required information is clearly identified during the evaluation process.

We may also use cookies and similar tracking technologies to improve website functionality, user experience, and performance analytics.

Use of Personal Information

We use the personal information you provide primarily to:

• Process and facilitate your medical certification application

• Verify your identity, residency, and eligibility

• Assess medical suitability under applicable laws

• Communicate with you regarding application status, renewals, and service updates

With your consent, we may also use your information to send non-essential communications such as promotional offers, service updates, and customer satisfaction surveys. You may opt out of these communications at any time.

Sharing Personal Information

We may share your personal information with trusted third parties only as necessary to provide our services, including:

• Licensed physicians and healthcare professionals

• Identity verification providers

• Legal or compliance advisors

• Government or regulatory health agencies, where required

We may also disclose personal information if required to do so by law, subpoena, court order, or other legal process. We strive to comply with all applicable privacy and health information laws.

Personal Data Retention

We retain personal information for as long as you maintain an active relationship or certification with mdminnesota.

Certain health, identity, and transaction records may be retained for several years after service completion or expiration, as required to comply with legal, regulatory, or audit obligations.

Non-essential data such as marketing records and support communications are periodically deleted when no longer needed. De-identified and aggregated analytics data may be retained indefinitely.

Your Choices and Rights

You may access and review your account information at any time. You are responsible for maintaining the confidentiality of your login credentials.

You may opt out of non-essential communications such as promotional emails or calls through your account preferences or unsubscribe links.

If you believe your privacy rights have been violated or wish to make a request regarding personal data in our possession, please contact us through our website or email.

Data Security

We implement administrative, technical, and organizational safeguards to protect your personal information, including encryption, access controls, staff training, and regular security reviews.

While we take reasonable steps to protect your data, no method of transmission or storage is completely secure. By using our services, you acknowledge this risk.

In the event of a data breach involving sensitive personal information, we will notify affected individuals as required by applicable law.

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Privacy Coordinator at:

Email: contact@mdminnesota.com

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or data practices. We encourage you to review this policy periodically for updates.